Read what Northern Ontario Business has to say about our Maintenace Software.

• Tried and true with installations in Canada, the U.S. and Mexico.
• Multi-lingual software for international organizations.
• The quest for a perfect software system is based on a closed loop    
   system.
• Feedback on performance is mandatory.
• Time is of the essence and accuracy is absolutely essential.
• The physical availability of your equipment is directly proportional to    the total facility production and viability of your projects and    contracts.

Does your bottom line rely on Mobile Equipment?

Can your productivity be improved by less equipment break-downs?

Kap data software provides the tools for Maintenance Scheduling you need.

A World Class Maintenance Planning System FOR MOBILE EQUIPMENT IS BASED ON A SOLID AND STABLE CLOSED LOOP SYSTEM WITH THREE FACETS:        

Performance: Systems Approach to performance involves a very close relationship between the Production and the Maintenance departments. The KAPdata system has inputs provided by the Production people in terms of expected load factors and production schedules. The System will adjust the Maintenance scheduling accordingly. This helps to provide managers with the reliability and availability necessary to meet production expectations. Maintenance reporting displays delays resulting from machine abuse or improper operation, as well as issues such as “waiting for parts” and “waiting for labour”. Further categories of Avoidable and Unavoidable downtimes are reported with details and graphics.

Proactiveness: Reactive maintenance is a thing of the past. The KAPdata system provides a proactive schedule for planners. Maintenance Managers can now avoid downtime with a planned approach to preventive maintenance in sync with production. A comprehensive method of backlogging necessary work allows the planner to accumulate the space, parts, tools and manpower necessary for effective and efficient maintenance. When expectations of work load and schedule are changed, the KAPdata system immediately recalculates the maintenance schedules and report-ing system. In addition, an immediate and up-front access to Safety and Urgent issues are on the main screen and displayed at the click of a mouse. No need to go looking for them in memos and reports.       

      
Feedback: Informative reporting of equipment maintenance provides the feedback necessary for continuous im-provement. The feedback uses key performance indicators with industry standard terms so management knows when and where goals are being met. The performance of maintenance department work towards goals is measured and reported along with maintenance history for an informed decision making process.

Goal Oriented:

Fulfill Maintenance Needs:

• Suggest schedules for each piece of equipment based on manufacturers
   recommendations,
• Click to schedule equipment on a calendar date / shift,
• Print the maintenance dates and duration on a calendar work flow chart,
• Build priority maintenance lists for equipment based on safety, urgency and time,
• Monitor equipment activity by building maintenance schedules,
• Manage Backlog work to-do,
• Bring focus and attention to safety / urgent items,
• Changes in scheduling in response to operational changes,
• Repair Planning with pre-PM scheduling and equipment monitoring.

Fulfill Management Needs:

• Report on Service and Equipment performance in a meaningful way,
• Budget major equipment component Change-outs,
• Plan future Maintenance Manpower needs based on Equipment Usage.

Budget cash flow using the major component change out reporting which tells you when the expected expenses will occur based on equipment history and predicted load factors.

Interactive scheduling for maintenance with time frames adjusted with the inclusion of Safety and Urgent emergency work.

Backlog work and work order management with immediate on-screen indicators of parts needed for efficient and effective scheduling.

Safety / Urgent issues are available immediately on the main screen at the click of a mouse. The Maintenance planner does not need to dig through reports to spot significant items. Backlog issues are prioritized.

   
Repair Planners are given the tools to maximize their resources in scheduling an effective and efficient maintenance department through a system which responds immediately to changes in operational needs. You can see if parts needed are ready and plan manpower, bay space, and tools accordingly.
Condition Monitoring of equipment through such parameters as oil consumption and wear gauges give the planner additional tools in evaluating maintenance schedules. Graphic results of data collected provide an intuitive report on equipment health and reliability expectancy.

Downtime reporting with graphics can be a fleet summary or right down to a specific piece of equipment with histories to support decisions in the maintenance operations. Downtime reasons are included in the reports as well as key performance indicators of service facilities.

Production Availability reporting with time frames of your choosing to see how changes in the operating environment and scheduling are affecting the operations.

On time lubrication timing and service to manufacturer’s specifications so the equipment lives up to expectations of Reliability and Availability.

Service Accuracy is recorded and charted so you can see at a glance if service is meeting the goals in preventative maintenance schedules.

Meaningful Reporting System:

As in any business enterprise the quest for a perfect system is based on a closed-loop system. That is, feedback on performance is mandatory. This feedback must be in terms understood by everyone in the organization. Time is of the essence and accuracy is absolutely essential. For an intimate understanding between departments, the lexicon of communications must be understood and accepted by everyone.

This implies the use of industry standards for benchmarks in performance issues.

TERMS:

Mechanical Availability (MA) Expressed as a percentage of operational hours over downtime hours. This is significant because the Operations department has expectations that the equipment be working for a given amount of time to meet production schedules.

Mean Time Between Stoppages (MTBS) As a ratio of operating hours over shutdown hours is a direct and telling factor of equipment reliability. Since the stoppage may be for preventative maintenance and not a breakdown, a pro-active approach to maintenance scheduling is an absolute must. Condition monitoring and a system of Backlog & Follow-up must be in place.

Mean Time to Repair (MTTR) is the ratio of downtime hours to downtime incidents. This factor is a direct reflection on the maintenance planning process. The equipment turn-around must be as short as possible. This can be achieved with proactive planning to have the parts, manpower, tools and materials already in place for the scheduled mainte-nance.

Maintenance Ratio (MR) is the ratio of maintenance man-hours to production hours. This factor provides management a tool to determining manpower requirements for a class of equipment. This data is exceptionally useful when considering the manpower requirement when adding new equipment or making the decision to replace older equipment.

Schedule Ratio (SR) is the ratio of scheduled to unscheduled service. This is a direct measure of the service departments efficiency and effectiveness. A high SR indicates a service departments ability to plan an optimum service interval for equipment and it’s components based on usage.

Preventive Service Accuracy (PSA) levels display the service departments ability to adhere to a specific preventative maintenance schedule for lubrication and related items. If this work is done too soon, unnecessary costs in-crease. If the work is done too late, breakdowns due to increased rate of wear occurs. Equipment lubrication to manufacturer’s specifications in both time and materials is essential to meet expectations of performance and reliability.

These benchmarks provide the measuring stick for maintenance planning and performance. Knowing these factors is paramount in determining a proactive maintenance planning strategy. Equipment data is used in condition monitoring, for example, oil consumption and wear gauge readings. A system of backlogs and follow up work must be in place.

A review of management reports based on industry standard benchmarks will give management the ability to make informed decisions on production and maintenance needs and practices. Modifications to a proactive planning proc-ess can happen with confidence resulting in measurable results.

IF MAINTENANCE IS YOUR BUSINESS, THE RIGHT TOOLS ARE HERE...